Admin and Procurement Manager

Administration

• Oversees day-to-day office administration, including maintaining a conducive and organized office environment.
• Manages office maintenance, ensuring that office environs and equipment are in good working condition.
• Purchases and manages office supplies, tools, and equipment to ensures employees have the necessary resources for their work.
• Maintains an organized filing system for administrative and procurement documents, ensuring easy retrieval and archiving.
• Supports staff with administrative needs, such as preparing documents, scheduling meetings, and managing internal communications.
• Assists in coordinating company events, training sessions, and meetings as required.
• Maintains vendor and service provider relationships for office needs, such as maintenance services, internet service providers, and office equipment suppliers.
• Assists with staff onboarding by providing necessary tools and resources and coordinating workspace arrangements.
• Liaises with government parastatals such as LASBCA, LAPPAA, LASEPA and Lands Bureau etc, to obtain required permits, licenses, certificates and permission and ensure proper documentation for construction projects.
• Attends meetings with the director with relation to administration and procurement and takes notes during meetings.

Procurement

• Sources and procures construction materials, equipment, and services, ensuring compliance with project specifications and budgets.
• Conducts market research to identify potential suppliers, assesses price trends, and forecasts procurement needs.
• Monitor and control material costs to ensure project profitability.
• Prepares detailed cost analysis and financial forecasts for ongoing and upcoming projects across the group.
• Negotiates terms and agreements with suppliers and subcontractors to obtain the best pricing and service quality.
• Assists in drafting and reviewing procurement contracts, ensuring compliance with company standards and legal requirements.
• Prepares and reviews purchase orders, contracts, and procurement documentation, ensuring accuracy and completeness.
• Monitors project costs and provides regular reports to management on budget variances and cost-saving opportunities.
• Coordinates logistics for the delivery of materials to project sites, ensuring timelines are met.
• Collaborates with engineers, project managers and site supervisors to anticipate and resolve supply chain issues.
• Maintains an up-to-date inventory of construction materials and manages reorder levels to avoid shortages.
• Liaises with the finance team to facilitate timely processing of payments to suppliers and contractors.
• Provides management with reports on procurement activities and construction activities.
• Maintains and updates supplier information such as qualifications, delivery times, product ranges, prices etc.