Position title

Executive Administrative Assistant

Description

Directs and coordinates office services and related activities. Provides facility management support to the company by ensuring regular maintenance is carried out. Responsible for procurement of office supplies and inventory management. Provides HR administrative support and personal administrative support to the Managing Consultant.

Responsibilities

Administrative roles
- Supervises and coordinates overall administrative activities for the office.
- Identifying administrative policy documents needed by the company and developing such documents.
- Manages communication channels which includes telephone calls, emails.
- Manages and coordinates procurement of office supplies.
- Prepares expense reports.
- Develops administrative forms required for effective running of the office.
- Responsible for document filing and manages the company’s CV database.
- Manages office assets and equipment, including printers, generators, computers, and ensures maintenance checks are carried out when due.
- Plans the company’s social activities and office relocation moves.
- Works with the team to develop content for social media.
- Arranges business travel, including transportation, accommodation, and logistics for all employees.
- Manages petty cash for the office and itemizes all purchases.
- Performs general office duties such as photocopying, scanning, and printing.
- Ensures all legal requirements are met and necessary statutory filings are completed.
- - Manages employees’ administrative requests such as time off, sick leave, Carries out other relevant duties as directed. HR Administration pensions, HMO.
  - Responsible for registering new hire under HMO scheme and preferred PFA
  - Coordinates inhouse learning and development program in line with HReade’s business strategy.
  - Coordinate onboarding process.
  - - Undertakes annual vendor performance assessment for existing vendors as a prerequisite for renewing contracts for the following year.Vendor Management
      - Leads vendor selection process and negotiates contracts at cost-effective rates.
      - Maintains a database of existing and potential vendors and manages vendor relationships.
      - Management of third-party contractors, vendors, and service providers through the development and negotiation of vendor contracts and agreements with detailed terms of engagement and fees.
      - Ensures all vendor agreements are signed and up to date.
    PA duties
    - Runs personal errands for the managing consultant, which include purchases and organizing personal events if required.

Qualifications

Minimum of a Bachelor’s degree in any field from a reputable and accredited University.

Knowledge Requirements

Technology savvy

Proficiency in the use of Microsoft Office tools (Word, Excel, and PowerPoint

Skills

Presenting and Communicating Information
Writing and Reporting
Learning and Researching
Working with People
Analysing
Planning and Organizing
Adhering to principles and values
Coping with pressures and setbacks

Hiring organization

Experience

1 -3 years post NYSC experience as an administrator

Industry

Consulting

Job Location

Lagos, Nigeria

Date posted

April 10, 2026

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